53 accounts
Income, cost of services, expenses, assets, liabilities and equity: the whole ledger a pool company needs, nothing from other trades.
Free template
A chart of accounts built for pool service companies
Fifty-three accounts in the vocabulary your accountant already uses in QuickBooks Online — with the pool-specific lines a generic template leaves out: route vehicle costs, technician labor, chemicals, openings and closings. Download the CSV and import it in minutes.
Download the CSV
Free. No email required. Intuit import layout: Account No., Account, Type, Detail type, Description.
5-digit numbering
10000–80000 blocks, the convention QuickBooks uses in its industry templates, so accounts sort in the order an accountant expects.
Sub-accounts included
Service Income split into Weekly Maintenance, Repairs, Equipment Installation, Openings & Closings and Extra & Emergency Visits, so the P&L tells you where the money comes from.
Why a generic template isn't enough for a pool company
Most templates put fuel and truck repairs under Expenses. For a route business the truck is the job: the cost of driving to the pool belongs in Cost of Goods Sold, next to chemicals and the technician's hours, so gross profit reflects what it actually costs to service an account.
The same goes for revenue. One "Sales" line can't tell a weekly-maintenance dollar from a repair dollar or a seasonal opening — and those three carry very different margins.
This is the chart Pool Management System sets up for every company. It is published here as-is, so your books and your route operation can speak the same language.
How to import it into QuickBooks Online
- Download the CSV above.
- In QuickBooks Online, open Settings (the gear icon), then Import data, then Chart of accounts.
- Upload the file and confirm the column mapping — the headers already match, so the defaults are right.
- Review the preview and import. Sub-accounts appear as Parent:Sub-account and are created under their parent.
Importing adds accounts; it doesn't delete the ones you already have. If your company already has a chart, review duplicates before you import.
Every account, and what it's for
Names, types and detail types are QuickBooks' own — in English on purpose, because that is what your accountant matches one by one.
Bank
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 10000 | Checking | Bank | Checking | Main operating bank account |
Accounts receivable (A/R)
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 11000 | Accounts Receivable (A/R) | Accounts receivable (A/R) | Accounts Receivable (A/R) | Money customers owe for products and services |
Other Current Assets
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 10100 | Undeposited Funds | Other Current Assets | Undeposited Funds | Payments received but not yet deposited |
| 12000 | Inventory Asset | Other Current Assets | Inventory | Chemicals, parts and equipment held for use or resale |
| 12500 | Prepaid Expenses | Other Current Assets | Prepaid Expenses | Expenses paid in advance, such as insurance premiums |
Fixed Assets
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 15000 | Pool Service Equipment | Fixed Assets | Machinery & Equipment | Pumps, vacuums, testing kits and other service equipment with useful life exceeding one year |
| 15500 | Vehicles | Fixed Assets | Vehicles | Route trucks and other business vehicles |
| 15800 | Furniture & Office Equipment | Fixed Assets | Furniture & Fixtures | Furniture and office equipment with useful life exceeding one year |
| 17000 | Accumulated Depreciation | Fixed Assets | Accumulated Depreciation | Accumulated depreciation on equipment and vehicles |
Accounts payable (A/P)
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 20000 | Accounts Payable (A/P) | Accounts payable (A/P) | Accounts Payable (A/P) | Money owed to suppliers and vendors |
Other Current Liabilities
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 21000 | Partner Payable (C2C) | Other Current Liabilities | Other Current Liabilities | Remittance owed to subcontractor partners for executed services |
| 22000 | Sales Tax Payable | Other Current Liabilities | Sales Tax Payable | Sales tax collected from customers and not yet remitted |
| 23000 | Customer Prepayments | Other Current Liabilities | Other Current Liabilities | Deposits and prepayments received before the service is delivered |
| 24000 | Payroll Liabilities | Other Current Liabilities | Payroll Tax Payable | Unpaid payroll liabilities. Amounts withheld or accrued, but not yet paid |
Long Term Liabilities
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 25000 | Vehicle Loans | Long Term Liabilities | Other Long Term Liabilities | Loans on route trucks and other vehicles |
Equity
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 30000 | Opening Balance Equity | Equity | Opening Balance Equity | Opening balances during setup post to this account. The balance of this account should be zero after setup |
| 31000 | Owner's Equity | Equity | Owner's Equity | Owner's investment in the business, net of draws |
| 32000 | Retained Earnings | Equity | Retained Earnings | Undistributed earnings of the business |
Income
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 40000 | Service Income | Income | Service/Fee Income | Income from pool services rendered |
| 40100 | Service Income:Weekly Maintenance | Income | Service/Fee Income | Recurring route maintenance |
| 40200 | Service Income:Repairs | Income | Service/Fee Income | Repair services |
| 40300 | Service Income:Equipment Installation | Income | Service/Fee Income | Installation of pumps, filters, heaters and other equipment |
| 40400 | Service Income:Openings & Closings | Income | Service/Fee Income | Seasonal pool openings and closings |
| 40500 | Service Income:Extra & Emergency Visits | Income | Service/Fee Income | Visits outside the contracted route |
| 41000 | Parts & Chemicals Sales | Income | Sales of Product Income | Sales of chemicals, parts and equipment to customers |
| 42000 | Commission Income (C2C) | Income | Service/Fee Income | Commission earned as agent on services executed by a partner |
| 49000 | Discounts & Refunds Given | Income | Discounts/Refunds Given | Discounts and refunds given to customers |
Cost of Goods Sold
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 50000 | Cost of Goods Sold | Cost of Goods Sold | Supplies & Materials - COGS | Direct costs of delivering pool services |
| 50100 | Cost of Goods Sold:Chemicals | Cost of Goods Sold | Supplies & Materials - COGS | Chemicals used on jobs |
| 50200 | Cost of Goods Sold:Parts & Equipment | Cost of Goods Sold | Supplies & Materials - COGS | Parts and equipment used on jobs |
| 51000 | Cost of Goods Sold:Technician Labor | Cost of Goods Sold | Cost of labor - COS | Direct labor of technicians on routes and jobs |
| 52000 | Cost of Goods Sold:Route Vehicle Costs | Cost of Goods Sold | Other Costs of Services - COS | Fuel, maintenance and other costs of route vehicles |
| 53000 | Cost of Goods Sold:Subcontractor / Partner Remittance | Cost of Goods Sold | Cost of labor - COS | Amounts remitted to subcontractor partners for executed services (C2C gross) |
Expenses
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 60000 | Advertising & Marketing | Expenses | Advertising/Promotional | Advertising, marketing, website and other promotional expenses |
| 60100 | Auto & Truck Expenses (non-route) | Expenses | Other Miscellaneous Service Cost | Fuel, oil, repairs and other vehicle costs not tied to routes |
| 60300 | Bad Debt Expense | Expenses | Bad Debts | Customer balances written off as uncollectible |
| 60400 | Bank Fees & Merchant Fees | Expenses | Other Business Expenses | Bank service fees and card processing fees |
| 61000 | Business Licenses & Permits | Expenses | Taxes Paid | Business licenses, permits and related fees |
| 61700 | Software & Internet | Expenses | Office/General Administrative Expenses | Software subscriptions, online fees and internet |
| 62400 | Depreciation Expense | Expenses | Other Miscellaneous Service Cost | Depreciation on equipment and vehicles |
| 63300 | Insurance | Expenses | Insurance | Liability, vehicle and other insurance expenses |
| 63400 | Interest Paid | Expenses | Interest Paid | Interest on business loans, credit cards and other debt |
| 64900 | Office Expenses | Expenses | Office/General Administrative Expenses | Office supplies, postage and general administrative expenses |
| 66000 | Payroll Expenses | Expenses | Payroll Expenses | Payroll expenses |
| 66100 | Payroll Expenses:Salaries & Wages | Expenses | Payroll Wage Expenses | Gross wages and salaries |
| 66200 | Payroll Expenses:Payroll Taxes | Expenses | Payroll Tax Expenses | Employer payroll taxes |
| 66700 | Legal & Professional Fees | Expenses | Legal & Professional Fees | Payments to accounting professionals and attorneys |
| 67100 | Rent | Expenses | Rent or Lease of Buildings | Rent paid for offices, warehouse or storage |
| 67200 | Repairs & Maintenance | Expenses | Repair & Maintenance | Incidental repairs and maintenance of business assets |
| 68100 | Telephone | Expenses | Utilities | Telephone and mobile charges |
| 68600 | Utilities | Expenses | Utilities | Water, electricity, garbage and other basic utilities |
| 69000 | Overhead (uncategorized) | Expenses | Other Miscellaneous Service Cost | Overhead not yet assigned to a specific expense account |
Other Income
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 70000 | Other Income | Other Income | Other Miscellaneous Income | Income outside the normal business operations |
Other Expense
| No. | Account | Type | Detail type | What it's for |
|---|---|---|---|---|
| 80000 | Ask My Accountant | Other Expense | Other Miscellaneous Expense | Transactions to be discussed with accountant, consultant, or tax preparer |
The chart is free. The profit per account is the product.
Pool Management System ships with this chart built in and posts your invoices, payments and costs to it automatically — so you see which routes and accounts make money, not just the total.
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